Administration Officer – Malvern

Beveridge Williams is a privately owned multi-disciplinary consultancy offering land development services. Our company employs over 400 staff including surveyors, engineers, environmental consultants, town planners and landscape architects. We have 13 offices in Victoria & NSW this role will be based in our Malvern Office.

THE ROLE:

The Administration officer is a great opportunity join a successful business and build a career with the opportunity for career development. This roles primary function will be to support our busy Landscape Architecture team, but will also be a support and relief for our Receptionist. You would contribute to the provision of administration & office support services by assisting the members of the division in a professional and efficient manner, which will reflect the company’s reputation within the industry.

The individual will be friendly and courteous and required to demonstrate initiative and work as an enthusiastic team member and able to work alone within the company’s office routines, policies and procedures, keeping in mind the overall business objectives.

THE IDEAL CANDIDATE WILL HAVE:

• Proven experience in an administrative role.
• Previous experience in processing team invoicing and client statements.
• Strong attention to detail and accuracy, with the ability to follow processes and procedures.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Proficient in using Microsoft Office suite, with the ability to learn and adapt to new systems and technologies.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment
• Administration skills – organised, systems orientated, attention to detail

KEY RESPONSIBILITIES:

• Liaison with clients, staff and authorities to ensure projects are progressing efficiently
• Compile, distribute and maintain files/reports and general correspondence
• Process outgoing and incoming invoices and cheques using company standards
• Preparation of applications and forms for submission to various authorities
• Maintenance of office equipment and supplies
• General word processing as required
• Client Reception (in person and telephone)
• Maintenance of petty cash
• Monitor and action matters from the general office email address
• Other duties as requested from time to time

If you have have the skills and experienced outlined and would enjoy working in a fun team based and inclusive environment, please submit a covering letter and resume with reference AOM-0625